https://octopus.zoo.ox.ac.uk (“our site”) is operated by the University of Oxford. We are committed to respecting and protecting your privacy.
The University of Oxford (whose legal title is the Chancellor, Masters and Scholars of the University of Oxford) is a "data controller". This means that we are responsible for deciding how we hold and use personal information about you. This policy (together with our terms of use, and any other documents referred to in it) describes how we collect and use personal information about you during your use of our site, in accordance with the General Data Protection Regulation (GDPR). Please read the following carefully to understand our views and practices regarding your data and how we will treat it. We may update this policy at any time. By visiting our site you are accepting and consenting to the practices described in this policy.
If you visit our site, we will automatically collect certain technical information, for example, the type of device (and its unique device identifier) you use to access our site, the Internet protocol (IP) address used to connect your device to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system, mobile network information and platform. We will automatically collect information about your visit to our site including the full Uniform Resource Locators (URL), clickstream to, through and from the Website (including date and time), pages you viewed, page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page.
We will only use your data when the law allows us to. Most commonly, we will use your data to enable you to use the website. We will only use your data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
We may share your data with third parties who provide services on our behalf, such as for administrative purposes. We may also share your data with third parties if we are under a duty to disclose or share your data in order to comply with any legal obligation, or in order to enforce or apply our site terms of use or to protect the rights, property or safety of our site, our users, and others. Where information is shared with third parties, we will seek to share the minimum amount of information necessary to fulfil the purpose. All our third-party service providers are required to take appropriate security measures to protect your information in line with our policies. We do not allow our third-party service providers to use your data for their own purposes. We only permit them to process your data for specified purposes and in accordance with our instructions.
We may store data collected by the website manually or electronically. The data is stored on our secure servers and/or in our premises within the UK, but electronic data may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"). By using this website, you agree to this transfer and storing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your data, we cannot guarantee the security of data transmitted to the website and any transmission is at your own risk.
Our site contains links to and from various third party websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any data to these websites.
We will only retain your data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
Under certain circumstances, by law you have the right to:
Depending on the circumstances and the nature of your request it may not be possible for us to do what you have asked, for example, where there is a statutory or contractual requirement for us to process your data and it would not be possible to fulfil our legal obligations if we were to stop. If you are dissatisfied with the way we have handled your personal data please contact our data protection officer in the first instance. You also have the right to make a complaint to the Information Commissioner’s Office.
Any changes we may make to our privacy policy in the future will be posted on this page. Please check back frequently to see any updates or changes to our privacy policy.
If you wish to raise any queries or concerns about this privacy policy please contact us by Email or at University of Oxford, Department of Zoology, John Krebs Field Station, OX2 8QJ Wytham, United Kingdom.